Interested in hosting an on- or off-campus, school-related activity or event that occurs outside school hours? That’s awesome, and thank you! Check out this brief how-to-guide and feel free to reach out to fosbactivities@gmail.com with any questions. We’re here to help!
Create a Plan
Connect with your peers, relevant committee(s), and/or fosbchair@gmail.com with questions, ideas, or enthusiasm for coordinating an activity or event.
Save the Date & Reserve Space
For an off-campus activity or event, simply email fosbactivities@gmail.com to confirm there are no potential conflicts with the school calendar.
For an on-campus activity or event, please complete this room reservation request form for school space at least 21 days prior to your activity or event. We will confirm there are no potential conflicts with the school calendar and then submit an official room reservation through the school system.
Coordinate Free Onsite Childcare (If Applicable)
For an on-campus and adult-only activity or event, we can help you coordinate offering your participants free childcare for potty-independent children through the onsite Boys & Girls Club (COHO). Please indicate your interest in childcare when prompted filling out the room reservation request, and a volunteer coordinator will reach out with details.
Confirm Budget
If applicable, connect with your relevant committee(s) and fosbtreasurer@gmail.com to inquire about funds available to support expenses associated with your activity or event.
Gather Supplies & Keep Receipts
If purchasing new supplies, please keep your receipts to submit with your reimbursement request (see below).
We also maintain a FOSB supplies closet in the school cafetorium with materials to support school-related activities and events. Supplies include folding tables & chairs, food/drink service, tableware, arts & crafts, games, decorations, etc. (A full list of the inventory online is forthcoming.)
To access the FOSB supplies closet, please sign into the front office as a “Visitor” for FOSB and ask Lara Cowles, the Volunteer Coordinator, for a key to the room. Please keep the room tidy and take care of the goods within. When done, please turn off the lights, lock the door, and return the key to the front office.
At the end of your event, please replenish the depleted inventory and contribute the leftover supplies to the appropriate spot in the FOSB supplies closet to help support future activities.
Promote Your Event & Get Volunteers
FOSB maintains a free Sign-up Genius and Canva Premium account for all to create, modify, and store volunteer and promotional materials. Email fosbactivities@gmail.com for access.
Send final promotional information (written blurb with any links and image in JPG or PNG form) to:
- fosbcomms@googlegroups.com – will post on the FOSB Friday bulletins and websites, FOSB Facebook, and appropriate grade-level Google Groups
- brittanylgarber@gmail.com – will post on the Salmon Bay website
- relevant teachers/staff – kindly ask to include in their weekly newsletters
Also, don’t forget to print flyers and post around campus!
Host Responsibly & Enjoy
We ask that we all do our best to act with care for the people and environment associated with our school-related activities and events, whether they are hosted on or off campus. If hosting on-campus, please also honor the specific responsibilities set forth in the room reservation request form. But, most of all, enjoy!
Submit Receipts for Reimbursement
Please submit your reimbursement request with receipts through one of the following methods: complete the online form, email fosbtreasurer@gmail.com, drop in the FOSB mailbox located in the school’s front office, or mail to:
Friends of Salmon Bay
c/o Salmon Bay School
1810 NW 65th Street
Seattle, WA 98117
Congrats & Thank You!